Organizational Policies

Students are prohibited from copying or reproducing the work of others or making unauthorized use of notes, information, or materials in assignments or other academic tasks.

Using the words or work of others, or making unauthorized use of intellectual or literary materials or any information in academic assessments without proper acknowledgment or citation of the original source.

Using another student's work without permission, except for legitimate academic assistance provided in good faith. This includes copying from another student's report or a previous examination without that student's knowledge or consent.

Relying on another student within a group to complete a shared assignment or project beyond the permitted level of collaboration, or exploiting another student to complete individually assigned coursework.

Altering available information, fabricating data or information in an examination or academic assignment, or submitting a forged medical excuse to justify absence from required attendance.

Assuming the identity of another individual in a class, examination, test, or any academic or training-related activity. In such cases, disciplinary action shall be taken against both the individual who impersonates another and the individual whose identity is impersonated.

Students who sell lectures, notes, papers, or research work while enrolled at the Colleges, or who receive financial compensation for completing academic work on behalf of others without obtaining prior written approval from the Colleges or the relevant unit, shall be subject to disciplinary action. Likewise, students who submit applications, forms, or petitions containing false information, forged signatures, or misleading statements shall also be subject to disciplinary measures and may be required to withdraw from the program without compensation or academic credit.

All personal information obtained for any purpose during the process of requesting services through the system shall be treated as strictly confidential. Such information shall not be disclosed except where disclosure is required by applicable law.

Any information requested while using the system shall only be collected with the user's explicit consent. Such information shall be used solely for processing requests or contacting the user whenever necessary.

Whenever user-specific information is required, it will be requested voluntarily from the user. Such information enables us to communicate with users and process their requests whenever applicable.

No information shall be disclosed to any party outside this system or its affiliated links. Information shall only be disclosed upon the issuance of an order by a competent judicial or regulatory authority.

The primary purpose of the E-Learning System is to facilitate access to the Colleges' services and information. Accordingly, the system has not been designed to collect users' personal information directly from their devices while browsing. Only information voluntarily provided by users shall be collected and utilized.

We guarantee the confidentiality of all information provided when communicating with the system support team. Information submitted by users shall be used solely to respond to inquiries, requests, and feedback related to this system or any of its affiliated services.

Users of the system are encouraged to review the Privacy Statement and its related policies regularly to ensure continued awareness of measures protecting the confidentiality of information and any updates made thereto. The E-Learning Administration is under no obligation to notify users of modifications to these terms or principles. Continued use of the system constitutes acknowledgment and acceptance of these terms, principles, and any subsequent updates.

The E-Learning and Distance Education Unit is committed to respecting intellectual property rights in the preparation and publication of all digital learning materials uploaded to the E-Learning System. The Unit also adheres to intellectual property regulations when designing and publishing any digital content on its electronic platforms or official social media accounts, including, but not limited to, texts, images, software, designs, and other forms of digital content. Onaizah Colleges, represented by the E-Learning and Distance Education Unit, retains the intellectual property rights to all digital content published on the Colleges' official website, including articles, designs, images, and other published materials.

The Digital Design Team within the E-Learning and Distance Education Unit is responsible for transforming conventional courses into online courses in collaboration with faculty members and academic departments. Within this framework, faculty members developing their courses are required to comply fully with intellectual property and copyright regulations. Prior to the development of an online course, the faculty member shall prepare instructional content that fully complies with all applicable intellectual property, copyright, licensing, and usage regulations. Faculty members are also required to provide proper acknowledgment of all scholarly references and information sources utilized in the preparation of course content. Where Open Educational Resources (OER) are incorporated, faculty members must comply with all applicable Creative Commons licenses and related terms of use. Furthermore, faculty members acknowledge that the intellectual property rights of any online course developed by Onaizah Colleges shall belong to Onaizah Colleges, represented by the E-Learning and Distance Education Unit. It should also be noted that no course development process shall commence without the prior approval of both the Head of the Academic Department and the Dean of the College. Faculty members are likewise required to ensure that all developed course content remains fully aligned with the officially approved curriculum of their respective academic departments.

Faculty members at Onaizah Colleges acknowledge that all electronic content uploaded to the E-Learning System—including digital instructional materials, recorded lectures, question banks, and various learning objects—must fully comply with intellectual property rights and copyright principles. Faculty members further acknowledge that all educational resources uploaded to the system become available for use by Onaizah Colleges, represented by the E-Learning and Distance Education Unit, which reserves the right to utilize such materials for academic, educational, and research purposes.

Through the E-Learning and Distance Education Unit, Onaizah Colleges provides the Blackboard Learning Management System (LMS) for use by students, faculty members, and all College affiliates. The use of this system generates a variety of data, including files voluntarily uploaded by users as well as system-generated statistical information concerning system utilization, learner engagement, course activities, assignments, and students' interaction with the system's various tools and services. The management of these data is governed by a clearly defined policy developed by the Unit in accordance with intellectual property rights, copyright legislation, and applicable regulations governing the use of educational resources. This policy aims to ensure the proper classification of data, determine appropriate confidentiality levels, assess associated risks, and establish the necessary controls to ensure that such data are managed and utilized effectively in support of the educational process at Onaizah Colleges.